Everyone
Submitting or requesting pay equity data
Find out how to submit your pay equity data or request pay equity data.
The Ministry of Business, Innovation and Employment (MBIE) has a pay equity data repository which is accessed through the Workplace Online Portal. Through the portal you can:
- submit pay equity settlements
- submit comparator data
- request information from past claims
- request pay equity comparator data.
Submit a pay equity settlement
Once a pay equity settlement is signed or a determination is made by the Employment Relations Authority or Employment Court, as soon as practical employers must send to the Chief Executive of MBIE:
- a copy of the settlement or determination
- any other document referred to in, or incorporated into, the settlement (unless publicly available).
Send your pay equity settlement and reference documents to MBIE using the Workplace Online Portal.
Workplace Online Portal(external link)
Alternatively, you can send them by email.
Your data will be held by MBIE in the repository. MBIE may only use it for statistical and analytical purposes.
Submit comparator data
When you submit your pay equity settlement, you can choose to submit your comparator data through the portal or by email. The information you provide will inform other claims by providing access to comparator information.
For your data to be used as comparator data in a pay equity settlement claim, it is essential that:
- any private information about an individual is anonymised so that individuals cannot be identified
- each individual included in your data has consented to their anonymised information being shared with other claimants.
Privacy Act 2020 – Privacy Commission(external link)
To share the information with others, consent forms should be provided with your submission.
If the data is not anonymised and consent has not been given to share it, MBIE will retain it in the repository. If a request is made that might include your data, we will contact you and try to anonymise the data or get any consents needed so that it can be shared.
If your data is shared as part of a pay equity information request, the requestor will need to agree to the data use and privacy statement as part of the submission process.
Requesting information about past claims
Information from past pay equity claims can be useful when working through the pay equity process for a new claim.
If the employer and claimant parties to a new pay equity claim agree, the employees covered by a previously settled pay equity claim can be used as a comparator if their claim was raised on or after 14 May 2025. A settled claim may only be used in addition to a male comparator selected using the requirements of the hierarchy set out in section 13ZE of the Equal Pay Act 1972.
We will add these to the repository over time.
Requesting pay equity comparator information
Pay equity comparator information is employment information held by MBIE to assist parties in a pay equity claim. The information is stored by MBIE in the repository and has been contributed by other pay equity claimants.
If you would like to request pay equity information from the repository, you can do this using the Workplace Online Portal or by email.
Workplace Online Portal(external link)
To access the data, you need to be a part of an ongoing pay equity claim and disclose any identified conflicts of interest. All pay equity comparator information provided by MBIE must remain confidential and not shared with a third party.
Note that the other party to your claim may also request the same comparator data as you.
About the repository
Access to the data
MBIE will manage receipt, storage, and access to the data. Parties to claims remain the owners of any data submitted. They can access their data and request their data is returned to them if required.
Management and storage of data in the repository
The repository has been established using MBIE’s existing Electronic Data and Record Management System. Information is secure and managed under restricted access to respect the privacy of those it relates to.
Parties to settled or well-developed claims contribute their data to the repository voluntarily.